All You Need to Know About Mail Forwarding
What is Mail Forwarding?
Mail forwarding is simply the process of sending mail that would usually go to one address, to a different address. It’s literally just diverting the course of the mail. For example, if you go on a two week vacation to a summer home, but you want to receive your mail at your summer home, you can forward the mail from your permanent address to your vacation home address. You can even make sure that your mail is only forwarded for the two weeks that you are there, and then when you’re ready to go back home your mail can be sent back to your permanent address.
This service isn’t just for personal use when relocating, temporarily or permanently; it can also be used for businesses who want or need a different address. So, mail forwarding is a great way to forward your mail elsewhere, and it can be used for personal or business matters.
Uses of Mail Forwarding
Mail forwarding works well for when you are temporary relocating, whether it is a business trip or a personal one, you won’t have to worry about missing out on your mail. It can be sent directly to wherever you are staying. You can even set up your mail to follow you on your business trip regardless of how many different places you have on your itinerary. Thankfully, you’ll get both your packages and regular paper mail, so you don’t have to worry about missing out on your imperative deliveries.
Business usage of mail forwarding services is slightly different. If you run a business from your home, typically you have to place your home address all over the internet just so that you can send and receive mail. You even need your address plastered on the internet just to set up a website or to create an email marketing list. There aren’t many people who want to plaster their personal address all over the internet, and no one can really blame them – it’s a bit of an invasion of privacy and security. So, mail forwarding allows you to use a different address other than your personal one for your business, even if your business is conducted from the comfort of your couch.
Mail forwarding is very versatile, which is what makes it such a great business tool. International ecommerce businesses find that they can send their mail forwarding company a large box with individual customer orders inside of it and provide the mail forwarding company with the permission to open the box and send out the individual orders to their respective addresses. This allows international businesses to only declare customs for one large package instead of several small packages that would have to be declared separately. Not only is this an amazingly easy process, it makes the overall price cheaper on the business because they only pay customs once. Here’s more on how it works.
So not only does mail forwarding allows you to be flexible in your location, and keep your personal information off the internet, it makes doing business easier for businesses!
Benefits of Mail Forwarding
1. Reputable Addresses for Trustworthy Businesses
Businesses need to have a reputable address. Typically, business gather together in blocks to form business districts. These districts are great places to have a mail forwarding address because it makes your home business appear more professional to your customers. Even online businesses need to have an authoritative address because when a customer investigates the location of the business (typically to verify that it is a legitimate business) they want to find a good address in a trustworthy area. So, the benefit of using mail forwarding for your business, is that you get a reputable address that your clients trust.
Naturally, since you have a reputable address for your business, you will no longer have to use your personal address. So, you don’t have to worry about some irate customer pounding on your door at 3:30 in the morning about a complaint with your product.
2. Efficiently Sort Out Your Mail
Another benefit you’ll appreciate is the efficient manner you will be able to use to sort your mail. In other words, you’ll know which packages are for businesses and which are for pleasure almost instantly. Instead of getting a package sent to you, at your home address, and having to open it to see whether it’s personal or business, you’ll know by just looking at the address – it will be different than your home address. A bonus? Some mail forwarding services allow you to create a unique ID for your business (or personal use). The unique IDs can even be customized to reflect the different departments of your business (accounting, management, etc). You won’t even have to look twice.
So let’s say your GhostBox ID is 123 then the address you’ll be given will look like:
Mr John Smith,
1 Demo Street,
As you can see the word “Office” was added to the GhostBox ID “123” to make it appear more natural. A name was also added but not always required.
3. Easier Than a PO Box
Using a mail forwarding address is easier than using a PO Box. PO Boxes require you to go to the post office to pick up all your mail and let’s just hope you haven’t forgotten your key. Why go through that trouble when you can just use a mail forwarding address? There is no need for that dreaded trip, you don’t even have to get out of your pajamas.
4. Added Control
Having a mail forwarding service gives you more control over your own mail. Sometimes you can choose what mail servicer you want delivering your mail, when and where you want your mail, as well as seeing when your mail or packages become available for you. A lot of mail forwarding services provide SMS or email notifications to let you know that your mail has arrived. Depending on the plan that you have set up, you can either have your mail delivered weekly, daily or upon request. Another cool feature? Some companies will scan your mail for you (upon request, of course). Here’s quick video on some of the advantages and disadvantages of having your mail scanned by mail forwarding services.
5. Recycle Junk Mail
This last one is a pretty nice feature. Some mail forwarding services offer to recycle your junk mail for you. Which is even better than just throwing it away. Plus, you don’t have to go through all your mail to see whether or not you have something important, all the junk will already be on its way to being recycled to help save the green and reduce your footprint.
6. Protect Personal Information
Mail forwarding is a great way to keep your personal information off the internet and out of the databases that make up the world-wide web. For added protection you even have the ability to use an anonymous mail forwarding service that exchanges your name for a private ID that identifies you. The ID isn’t given out to anyone, it’s simply used by the mail forwarding company to recognize which packages are linked to which accounts. That means you don’t have to give out your name or address if you want to receive mail or packages.
7. Send Mail Anonymously
Services like Mail Ghost offer to send your packages and mail out anonymously for you, so you don’t have to worry about any information linking back to you. This is especially useful if you want to send a package from your business mail forwarding address instead of your personal address. Thankfully, you don’t have to worry about losing your business credibility when you want to fulfill shipping orders for your clients. Check it out for yourself.
Who Uses Mail Forwarding?
1. Small Businesses
Often times, small businesses really benefit from using a mail forwarding service because regardless of how small the business is, it will appear more professional. The advantages are especially applicable to personal, at home businesses because using a forwarding system keeps your personal address off the internet and off the labels. If you’re a business owner you don’t want to waste your time sifting through junk mail.
People who like to travel will create a mail forwarding account for the ease of it. They don’t have to worry about last minute changes to their travel plans, or if their one week long vacation becomes two weeks with a rollover in a European country, their mail will still find them. Do you like to travel, are you a lifestyle entrepreneur or a nomad?
There are even in depth guides about how to live as a nomad (or full time traveler) and still have access to mail, taxes, banking and voting. Retirees fall into this category too, and the next one, because they have a lot of time to travel, and given their demographic they most likely want to keep their information as private as possible. If you’re a retiree using a mail forwarding service may just make your life that much easier.
3. Private People
Those who value their privacy will typically opt in for a mail forwarding service, simply because it is easier than using a PO Box. Mail forwarding obviously keeps your information from being passed around, and that frees up your worries, so you can focus on other things, like making your friends take your pictures off of Facebook.
4. International Shoppers
International shoppers also top the list of those who use mail forwarding services. Typically, online retailers, or shops located in the United States will refuse or be unable to ship internationally. Thus, the international shopper will have their US purchases sent to their US address, and from there they can simply mail it internationally to themselves. If you want to know more, here’s more on how international shoppers use mail forwarding services.
5. Ghost Shoppers
If you’re a ghost shopper it is pretty counterintuitive to use all your personal information including your address to order items online. So, not only will your address be different than your actual address you’ll be able to use any fake name that you want. You can change your name as many times as you need while you shop without fear that the package you ordered won’t reach you. As long as you include your GhostBox ID in your order information then you’ll receive your package every time.
Anonymous Mail Forwarding Vs Regular Mail Forwarding
Anonymous mail forwarding is different from regular mail forwarding. You don’t have to worry about giving out your personal ID, personal information, or having it revealed to any of your customers. MailGhost offers anonymous mail forwarding by allowing you to create a unique ID for yourself or your business. You don’t even have to use your name!
MailGhost also ensures that your mail won’t be opened. So, you don’t have to worry about someone else snooping through your mail to figure out what is junk and what isn’t, or just to see if you have anything expensive being shipped to you.
Sadly, finding a regular mail forwarding service is a lot more common than finding an anonymous one, which means that if you truly want all of your private information protected, it will be a little more difficult because the choices are far more limited.
Mail forwarding is a versatile service that aids both regular and business people alike. From recycling junk mail to making international businesses’ customs shipping easier, mail forwarding does it all. Most importantly, mail forwarding keeps you safe, efficient and flexible to live anywhere you want. So what are you waiting for? Go get your service today!